Deputy Clerk I - State & Magistrate Court (Administrative)
Job Code: 33060 Salary Grade: 8 Salary: $17.68/hr - $26.92/hr FLSA: Nonexempt
The purpose of this classification is to perform specialized administrative duties and process routine legal documents in support of assigned court functions.
Essential Functions:
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Performs customer service functions by telephone, by mail, and in person; provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine questions or complaints; researches problems/complaints; and initiates problem resolution.
Reviews incoming and outgoing documents for completeness and accuracy of information; and processes documents for filing as required in accordance with court rules.
Processes daily case files; receives daily cases; creates permanent files; assigns to appropriate judges; documents assignments in shared spreadsheet; distributes file copies; and stamps/dockets new paperwork.
Performs data entry in specialized program applications; scans, indexes and records court case information and/or legal documents; audits and reviews data for accuracy; and maintains accurate records and filing systems.
Responds to court orders, deeds, citations, and other relevant documents regarding the court system; files court records in accordance with court procedures; processes disposed cases for archiving; and provides assistance in an assigned records room.
Issues warrants and/or subpoenas; dockets cases; schedules court dates; and signs documents as Deputy Clerk of the Court as required.
High school diploma or GED required; one year of customer service, administrative and/or recordkeeping experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
