Administrative Assistant (Finance)

Administrative Assistant - Plano, Texas

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Building Science Solutions team in Plano, Texas. This is a fantastic opportunity to grow a versatile career in the Building Science Solutions - Building & Construction group!

Intertek's Building and Construction division is a suite of Intertek brands that are industry leaders across multiple architecture, engineering and construction disciplines, developing the most innovative product and project solutions. Intertek's project-related assurance, testing, inspection and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety and performance of your new developments, existing assets and facilities.

Intertek's Building Science Solutions (BSS) group is primarily focused on building enclosure consulting, commissioning, and field performance testing for new construction and retrofit projects.

What are we looking for?

The Administrative Assistant will support the Building & Construction Business by creating and reviewing work product and billing for various projects, as well as a full range of administrative duties.

The Administrative Assistant must be organized and detail oriented such that their work product is correct and final without the need to be reviewed by others. Must have excellent Microsoft Office, grammar, and proofreading skills. Must be able to multi-task and work under tight deadlines. Must be willing and able to work as part of a team to effectively support the department and contribute positively to team morale.

Shift/Schedule: Monday - Friday, 40 hours per week

Salary & Benefits Information

Individual compensation packages are based on a variety of factors unique to each candidate including skillset, experience, qualifications, and other job-related duties.

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What you'll do:

• Assist with generating, proofing and issuing quotations/proposals
• Assist with quotation/proposal follow-up
• Create various documents, spreadsheets, etc. utilizing Microsoft Office Software.
• Perform various general office duties including faxing, copying, mailing, filing, etc.
• Assisting with end of month billing, Accounts Receivable, Collections, and Invoice payments
• May assist with developing, updating and/or reviewing local operating procedures and/ or work instructions
• Communicate with clients and staff
• Assist in the proofreading and finalization of reports

Minimum Requirements and Qualifications:

• High School Diploma/GED
• 2+ years' experience in an Administrative role
• Excellent communication skills, both verbal and written
• Excellent prioritization, organization, and time management skills
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
• Ability to analyze and solve problems
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frame

Preferred Requirements & Qualifications:

• Bachelor's Degree
• Experience working in the construction / engineering industry
• 3+ years directly related experience with customer interaction
• Experience and familiarity working with Microsoft Office suite
• Willing and able to work overtime and/or flexible hours, as needed by the workload of the business

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email hr.eeo@intertek.com or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

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*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.