Administrative Assistant I (Administrative)
Get ready to grow with us!
Northwest Pipe Company is the nation's leading manufacturer of water infrastructure products—and with over 50 years of experience, we're just getting started! Our business is growing, and we're looking for great people to grow with us. We're immediately seeking an Administrative Assistant to join our Geneva Pipe & Precast team in Orem, UT.
We Offer:
- Medical, Dental, Vision, Life, AD&D Insurance
- Paid Vacation, Holidays, and Sick Time
- 401k Retirement Savings Plan with Employer Match
- Bonus Potential (2x per year)
- Tuition Reimbursement
- Employee Assistance Program (EAP)
- Opportunities for Career Advancement
- Values-Driven Culture Committed to Diversity, Inclusion, and Safety
Our Values:
- Accountability is evident when we do what we say we are going to do and people accept responsibility for their actions. We do not point fingers and blame others. We own our actions.
- Commitment is not only promising to do something, but actually investing in the necessary effort and actions to make it happen.
- Teamwork is essential for competing in a challenging and constantly changing business environment. Working together across all job functions is critical to achieving our success.
ABOUT THE JOB:
The Administrative Assistant – is responsible for providing administrative, receptionist, and personal assistant support to ensure efficient office operations and assist management with various tasks.
ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:
- Greet clients and visitors.
- Answer and route calls to the appropriate party.
- Collect and distribute parcels and other mail.
- General administrative duties such as file management, organizing, sending emails and faxes.
- Ordering of office supplies, snacks and drinks.
- Assist with physical and electronic mail out of invoices from Billing Department.
- Assist A/R by scanning all physical checks received in the office daily to electronic direct deposit portal.
- Assist with basic special projects as needed by HR and Management team.
- Comply with all Geneva Pipe and Precast policies, procedures and Track/Maintain specific audit controls: signed delivery tickets and credit memos.
- Provide personal assistance to management team, including managing calendars, scheduling meetings.
- Handle confidential information with discretion and professionalism
- Coordinate and plan company events or meetings, including catering and logistics
- Regular, reliable and predictable attendance is necessary in order to perform the essential functions of this position.
KNOWLEDGE, SKILLS, ABILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
- Strong administrative and organizational skills with an attention to detail.
- Proficient in Microsoft Office.
- Excellent verbal and written communication skills.
- Ability to solve problems with little guidance.
- Strong time management skills and ability to prioritize tasks effectively
- Strong customer service skills.
- Ability to work effectively as a team member, establish and maintain cooperative working relationships.
- Ability to self-manage and multitask.
- Ability to learn new programs.
- Possess a positive attitude and a strong work ethic.
EDUCATION/EXPERIENCE:
- High school graduate or equivalent.
- 1+ years related experience.
- Construction Industry preferred.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Except where prohibited by state law, offers of employment may be contingent upon the successful completion of a background check, drug test, and/or physical examination, as determined by the essential functions and physical requirements of the position.
Northwest Pipe Company is committed to equal employment opportunity. Veterans and individuals with disabilities are encouraged to apply.
Northwest Pipe Company reserves the right to close the position, with or without notice, if a qualified candidate is identified prior to the close date.
