Purchasing Clerk - Temporary (Finance)

Job Description Summary

Under the general guidance of the Director of Finance and F&B Leaders, assist in ensuring validity and accuracy of all invoices, and their appropriate allocation and timely payment.

Job Description

Duties & Functions:

• Process daily Food and Beverage invoices

• Ensure that invoices and credit notes are approved/signed by the relevant Manager

• Schedule all monthly inventory for the food and beverage departments and enter all inventory into the purchasing system and ensure accuracy of input with signed off inventory by the relevant department heads

• Provide a minimum of a monthly inventory variance report to each department and provide assistance in reconciling them

• Ensure that month end transfers and requisitions are posted by departments correctly

• Assist in the month end reconciliations and calculations of food and beverage costs and to provide all relevant month end reports in a timely manner before month end close of reporting period

• Question and liaise with the Department Manager for any discrepancy between prices on invoices compared to Purchase Orders

• Post invoices into EPRO

• Reconcile the purchasing system with EPRO

• Take advantage of vendor discounts by meeting their payment terms

• Reconcile all supplier statements on a monthly basis

• Determine all payments due and approve them in EPRO

• Liaise with the accounts payable to prepare payments on a timely manner and submit them, with their supports attached, for approval and signatures

• Post Inter company invoices

• Prepare monthly accrual journals off open Purchase Orders for goods and services received, but not invoiced

• Maintain filing for outstanding Purchase Orders and paid invoices

• Answer vendor and Department Manager queries regarding invoices promptly, professionally and courteously

• Be familiar with the expense codes, budgets, and accounts dictionary

• Assist in the preparation of any ad-hoc analysis or reports as requested by the department of Finance

• Provide a friendly, courteous and professional service at all times

• Engage the company's core values through at all times

• Have an understanding of and adhere to the hotel's requirements relating to Fire, Hygiene, Health and Safety

• Respond to any changes in the department as dictated by the needs of the industry, company or hotel operation

• Be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs

Specific Job Knowledge & Skills:

• High School Diploma or equivalent required

• College Degree in Business, Hospitality, or Related field preferred

• One to two years in a public contact position, preferably in an upscale or lifestyle brand hotel

• Enter and locate work related information using computers and/or point of sale systems

• Possess a gracious, friendly, and fun demeanor

• Ability to multitask, work in a fast paced environment and have a high level attention to detail

• Strong verbal and written communication skills in English

• Maintain positive and productive working relationships with other employees and departments

• Ability to work independently and to partner with others to promote an environment of teamwork

Physical Abilities:

• Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance

• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity

• Stand, sit, or walk for an extended period of time or for an entire work shift

• Reach overhead and below the knees, including bending, twisting, pulling, and stooping

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. This job description reflects the job content at the time of writing and will be subject to periodic change in light of changing operational and environmental requirements. Such changes will be discussed with the job holder and the job description amended accordingly. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Due to the nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel which may include overtime, weekends and holidays. The employee will carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager or Head of Department/Division.

Additional Job Information/Anticipated

Pay Range

Pay Range: $30.30 - $32.25 per hour. Pay rate outlined follows contract requirement.

Benefits

Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:

• Medical, Dental and Vision Insurance
• Health Savings Account with Company Match
• 401(k) Retirement Plan with Company Match
• Paid Vacation and Sick Days
• Sonesta Hotel Discounts
• Educational Assistance
• Paid Parental Leave
• Company Paid Life Insurance
• Company Paid Short Term and Long Term Disability Insurance
• Various Employee Perks and Discounts
• Hospital Indemnity
• Critical Illness Insurance
• Accident Insurance

Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.