Administrative Services Analyst I-II (Finance)
The County of Riverside's Department of Environmental Health has an opportunity for an Administrative Services Analyst I/II to join their Special Projects Team which is responsible for overseeing more than 30 areas of law, including state, federal, and local ordinances. The level at which this position is filled will be at the discretion of the department.
This role will involve managing contracts with vendors and service providers, ensuring that all contractual requirements are met, and maintaining comprehensive records. The Analyst will also be responsible for project management, developing and implementing policies and procedures, conducting audits to ensure compliance, and coordinating with internal and external stakeholders. The position requires someone with a strong understanding of contract management, policy creation, and auditing, as well as the ability to manage multiple projects effectively while ensuring deadlines and compliance standards are met.
In addition, the Analyst will be tasked with maintaining organized documentation, preparing compliance reports for the Executive Office and state agencies, and communicating directly with field staff, other offices, and the public. Outreach efforts will also be essential, including working closely with various departments to ensure that policies are effectively implemented. The ideal candidate will have experience in project management, contract management, and policy development, as well as strong written and verbal communication skills. Organizational abilities and a keen attention to detail are crucial, along with proficiency in Microsoft Office Suite and project management software.
The Administrative Services Analyst (ASA) I is distinguished from the Administrative Services Analyst II by the latter's performance of complex and difficult assignments requiring a lesser degree of review and a higher level of independence. The ASA I is a natural progression underfill for the ASA II. Incumbents are eligible to promote to ASA II after obtaining one year of experience as an ASA I, receiving a satisfactory performance evaluation, and meeting the educational and/or experience requirements.
Meet the Team!
The Riverside County Department of Environmental Health is a multifaceted department dedicated to protecting the health of people and the environment in Riverside County. Their mission, "to enhance the quality of life in Riverside County," is accomplished through a dedicated staff of professionals including licensed and/or certified inspectors overseeing and enforcing numerous programs, from food facility inspections to hazardous waste designed to protect both the public and the environment.• Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
• Develop reports and recommendations for appropriate action based on the analysis of gathered data.
• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
• Recommend and establish contract forms and procedures; monitor adherence to contract terms.
• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.Administrative Services Analyst I ($56,950.95 - $75,550.65 Annually):
OPTION I
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
OPTION II
Experience: Four years of paraprofessional experience in an administrative capacity.
OPTION III
Experience: One year as an Administrative Services Assistant with the County of Riverside.
Administrative Services Analyst II ( $69,154.05 - $91,794.15 Annually):
OPTION I
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Experience: One year of professional experience in an administrative capacity.
OPTION II
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Experience: Two years of paraprofessional or technical experience in an administrative capacity.
OPTION III
Experience: One year as an Administrative Services Analyst I with the County of Riverside.
Additional Requirements For ALL Levels:
License: Possession of a valid California Driver's License is required as the candidate will need to drive to various meetings and conduct site visits throughout the County on a regular basis.
At least 1 year of related experience in managing or administering contracts, project management, developing and implementing policies, or compliance work.This recruitment is open to all candidates. Applicants who are current employees of the County of Riverside or Department of Environmental Health may be considered before other applicants depending on the volume of applications received.
General Information
If you have any questions regarding this posting, please contact Alyssa Wallace at alyssawallace@rivco.org
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