Operations - Administrative Assistant (Finance)
Company Description
At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member's professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.
With over 1,400 professionals across 27 offices nationwide, KPFF's decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com .
Job Description
Position Summary.
The primary responsibilities of this position are working within the Administrative Group of the Business Operations team to provide administrative support to meet the needs of the office. This position is full-time and located in downtown Los Angeles in a collaborative team environment. We currently offer a hybrid model of in-office and at-home work.
Primary Responsibilities.
- Event Coordination: Maintaining master calendar for all office events. Send out appropriate notifications for upcoming events and oversee meeting logistics (e.g., locating venue, inviting attendees, ordering food, assisting with post-meeting clean up, etc.).
- Pickup, sorting, and delivery of daily mail.
- Taking down outgoing mail and FedEx shipments.
- Processing incoming transmittals.
- Assist with preparation of outgoing transmittals and sending out plans/documents via messenger, overnight shipping services, and mail.
- Providing back-up receptionist duties (e.g., answering phones, greeting visitors, providing parking validations).
- Maintain and update office library and associated index.
- Assist with conference room reservation system.
- Assist with ordering and stocking supplies.
- Upload project photos.
- Miscellaneous office tasks as needed.
Qualifications
Knowledge, Skills, and Abilities of Ideal Candidates.
- Customer service oriented (friendly, cheerful, can-do attitude).
- Dependable, responsible, and accountable.
- Diligent work ethic, strong desire to learn, and ability to execute.
- Detail-oriented, self-motivated, problem solver.
- Familiarity with Microsoft Office 360 suite of software (including Word, Excel, One Drive, and SharePoint).
- Familiarity with Microsoft Teams.
- Familiarity with Construction Industry is a bonus.
- A Bachelor's degree is preferred.
Additional Information
Compensation
KPFF values the contributions of our drafters and strives to provide fair and competitive compensation based on location and market standards. For this position, compensation includes:
- Salary range: $56,000 to $64,000 per year depending on experience and education.
- Overtime Eligibility: Employees are eligible for overtime pay in accordance with local labor laws.
- Employees may receive a way we work allowance based on their commuting option.
Culture
- Our employees are valued, empowered, and team oriented, innovative in their approach, and passionate about their work. They are reliable, trustworthy, and open with a high level of integrity. They value diversity, are inclusive, and are committed to critically thinking through problems and finding solutions.
- Our BizOps team is a collaborative group that includes the Admin Team, Accounting, Marketing, and Project Coordinators. We meet at least monthly to share experiences, knowledge, and training
KPFF Consulting Engineers is an Equal Opportunity Employer.
For more information on the Company, please visit our web site at http://www.kpff.com
How To Apply:
Submit your application online, including a cover letter, resume, and a work sample if possible.
KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.
