*Assistant to the Director (Project Management)
The Center for Geroscience and Healthy Brain Aging is looking for a creative and energetic individual to join our administrative team! This position will assist our Director of the Oklahoma Nathan Shock Center (NSC). The NSC is a large federally funded program that provides resources and services to the research community. Duties are complex and of an advanced nature, to include but not limited to maintaining files, scheduling appointments, preparing reports and correspondence, distributing information, conducting research and computation, managing office procedures, and coordinating activities.
Duties:
- Performs complex administrative duties for the Director.
- Directs and coordinates daily operations of the program by services as a staff and resource person.
- Acts as a liaison with internal and external agencies, compiles data, statistics, and other information.
- Plans events and special projects.
- Provides administrative assistance to the Director, to included but not limited to, making travel arrangements, submitting reimbursement documents, maintaining a calendar, setting up meetings and appointments, and ordering and tracking supplies.
- Assists the Director with various committees and associated responsibilities.
- Acts as the liaison between the Oklahoma Nathan Shock Center and other campus departments, faculty, staff and businesses and/or government entities.
- Compiles data, statistics, and other information
- Coordinates and carries out projects or assignments requiring initiative, independent action, and specialized knowledge or expertise. May include event planning, producing in-house publications, and planning public relations functions.
- Independently responds to a variety of surveys, questionnaires, and other requests for information.
- Analyzes a variety of problems and carries out special assignments to solve those problems.
- Performs various duties as needed to successfully fulfill the function of the position.
Required Education: Bachelor's degree in Business, Psychology, Education, or related field, AND
- 60 months administrative assistance or managing an office or program experience to a Chair, Department Head, Executive Director, or other leadership role.
Skills:
- Highly proficient in Office 365, with an emphasis on Excel, Word and Outlook
- Demonstrated ability in document preparation and proof reading
- Excellent interpersonal skills
- Ability to work independently and as a team player
- Ability to complete tasks in an efficient and timely manner
- Must be detail oriented
- Ability to multitask, be organized, and self-motivated
- Ability to work in stressful situations and within deadlines
- Ability to communicate verbally and in writing
- Ability to create, edit, and manipulate spreadsheets in MS Excel
Working Conditions:
- Physical: Sit for prolonged periods. Communicate effectively and listens. Use of a computer and calculator. Standing, stooping, bending, and reaching
- Environmental: Standard office environment.
Department Preferences:
- Capable of overseeing the coordination of special events, including but not limited to arranging catering, managing invitations, supporting speakers, and booking venues.
- Highly organized and able to handle multiple projects and deadlines.
- Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquiries
- Ability and desire to perform a number of different types of tasks throughout a given day, ranging from handling urgent requests to long-term planning and office administration
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
Why You Belong at the University of Oklahoma: The University of Oklahoma, fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
