OPS Staff Assistant (Finance)
Department: Office of the Dean / 0-63800-000
Salary Plan: Temporary
Hiring Salary/Salary Range: $34,000 - $40,000
Organizational Unit
The USF Health Taneja College of Pharmacy is managed by the Dean and an actively engaged administrative leadership team. The mission of the college is to Transform Health through educating students to be outstanding and successful practitioners and leaders in the profession; through leading in discovery and innovation of education and practice in pharmacy; and through delivering the highest quality care in diverse, interprofessional clinical and community settings.
Position Summary
This position will report to the Assistant Dean of Business and Finance in the Taneja College of Pharmacy. The Staff Assistant will perform a wide variety of day-to-day office and clerical duties in the Office of the Dean in the Taneja College of Pharmacy. The Staff Assistant will perform a wide range of support duties including preparation of correspondence and reports, filing, preparation and initiation of purchasing related transactions, timekeeping and payroll transactions, fulfilling making travel arrangements, and maintaining calendars, schedules, and departmental databases.
Duties:
• Composes, types, and distributes meeting notes, correspondence, forms and reports of moderate complexity. Produces documents requiring intermediate knowledge of word processing software, and basic knowledge of spreadsheet and presentation software.
• Provides purchasing support by preparing and initiating purchase orders, verifying P-card transactions, etc.
• Performs specialized project support duties of a clerical or administrative nature specific to the subject matter of the department or program. These duties may include entering data and running reports on databases, organizing schedules and meetings, and maintaining forms, files and other records.
• Provides information, assistance, and services to clients contacting the office, answering inquiries independently in person, by telephone, or in electronic or paper correspondence. Responds to routine inquiries regarding policies and procedures.
• Coordinates basic office moves, sets up office equipment repairs, and arranges for general office or building repairs.
• Operates office equipment, including copiers, scanners and printers to meet document preparation and production requirements. Coordinates mass mailings and assembles documents for meetings, workshops, and conferences.
• Prepares payroll to submit for certification. Audits payroll distribution and runs queries to audit payroll for accuracy.
• Coordinates attendance and leave administration for department.
• Prepares forms and documents required to hire new employees. Supports search and recruitment efforts by preparing interview schedules and scheduling candidates' visits.
• Makes travel arrangements for staff, guests, or speakers. Prepares and submits travel expense reports.
• Performs other clerical support duties as assigned in support of the objectives of the office and staff.
Minimum Qualification Requirements
This position requires a high school diploma or equivalent, with two or more years of experience in an office or administrative support position. College or other relevant post-secondary coursework may substitute for the experience requirement on a year-for-year basis. Testing may be required to assess competency on word processing software.
USF Health
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38281
Posting Date: 11/21/2024
Posting End Date: 12/05/2024
How To Apply
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Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview:
USF - Health
USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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