Scholarship & Stewardship Officer (Finance)
Dept Number/Name: 0-0603-000 / University Advancement
College Division: Univ Advnc-Univ Advancement
Salary Plan: Administrative
Job Code/Title: 4322 / Advancement Administrator
Hiring Salary/Salary Range: Commensurate with experience
Position Number: 00016032
POSITION SUMMARY:
The Scholarship & Stewardship Officer plays a crucial role in managing the advertising, awarding, and stewardship of Foundation Scholarships at USF St. Petersburg. This position is responsible for organizing, coordinating, and executing the scholarship review process through the Scholarship Committee, ensuring scholarships are awarded in compliance with donor intent. Additionally, this position is responsible for reconciling scholarship funds, serves as a liaison with the Office of Financial Aid and college/campus/unit fund administrators and the Development Team.
RESPONSIBILITIES:
Scholarship Administration
Advertise scholarship funds & Respond to student inquiries
Organize, coordinate and execute review of applicants by the scholarship committee
Create spending plans & award funds
Confirm disbursement of funding/reconcile funds
Attend University events as Foundation representative and weekly USF St. Petersburg Team Meetings along with Foundation Scholarship Office & Donor Services Meetings
Stewardship Initiatives
Stewardship of scholarship donors through the collection and distribution of thank you letters &
ThankView video campaigns
Organization of donor/scholarship recipient meetings
Implement new enhanced donor stewardship initiatives
Collaborates with advancement team to identify high priority stewardship needs
Scholarship Point Of Contact
Serve as a liaison with the Office of Financial Aid and college/campus/unit funds administrators for scholarship administration.
Respond to student inquiries regarding the availability and application process for Foundation Scholarships.
Serve as the campus expert on Foundation scholarships, communicating best practices, and USF policies and procedures where needed
Reporting & Data Management
Provides necessary updates throughout the annual endowment reporting process, including donor contact updates, scholarship fund updates and assisting with the collection of written narrative reports
Submits all necessary forms to create new funds, add funds codes, update or close funds
Compiles awarding statistics for leadership, tracking fund utilization & other identified statistics
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a Bachelor's degree with at least 1 year of experience directly related to the duties and responsibilities specified. Work experience may be substituted for the degree requirement on a year for year basis.
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
PREFERRED:
Professional experience in higher education, university advancement, donor relations, scholarship administration, financial aid, student affairs, accounting, communications or marketing preferred. Experience with Microsoft Excel, Canva, financial systems, constituent management systems, Salesforce.
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38667
Posting Date: 1/31/2025
Posting End Date: 2/14/2025
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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