Office Manager (Finance)
Dept Number/Name: 0-1239-000 / Womens Gender & Sexuality Stds
College Division: Acad Affairs-Coll of ArtsandSci
Salary Plan: Staff
Job Code/Title: 0716 / Office Manager
Hiring Salary/Salary Range: $45,000 - $50,000
Position Number: 00059153
Work Flexibility: On Campus with option for hybrid schedule upon completion of satisfactory probationary
period.
ORGANIZATIONAL SUMMARY:
The mission of the Department of Women's, Gender, and Sexuality Studies at the University of South Florida is feminist education, research, and practice. We promote social justice by engaging students in the discovery and production of knowledge that emerges from feminist perspectives on culture and society. We teach students to use the analytic skills that emerge from responsible citizenship in a diverse transnational environment. We expose limits in traditional higher education caused by excluding women and other marginalized groups and create knowledge that is transformative and inclusive. We aim for knowledge that will better all people's lives, not just the lives of a few.
We connect our work as academics with the social, political, and economic world outside the university to educate our students about social inequalities. We link knowledge, research, teaching, and activism.
We seek to empower students through a feminist critique of social, cultural, and institutional structures that enables them to think more critically about their own lives and that inspires them to work as active citizens for social change.
POSITION SUMMARY:
The Office Manager role encompasses managerial oversight of both administrative and operational support functions for the Department of Women's, Gender, and Sexuality Studies. Responsibilities include supervising employees, performing administrative and operational support functions such as course scheduling, budget and accounting, procurement, payroll, student support, and other assigned duties.
RESPONSIBILITIES:
Department Administration
Manage department administration to include budget and account transactions, reconciliation and reporting, payroll entry and reconciliation, all aspects of departmental travel (e.g. booking, reimbursements, etc), procurement, and facilities operations to include planning, tracking occupancy, and maintenance requests. Serves as the main point of contact facilitating communication between the academic department and the embedded service for Human Resource and CAS Business & Finance Support Service (BFSS)
Graduate Student Administration
Advise graduate students on program requirements and milestones. Oversee admissions, track applications, and communicate with applicants. Manage student records and documentation. Coordinate exams, thesis, and dissertations. Act as departmental contact for policies and best practices.
Class Scheduling and Course Management
Course management entry and maintenance of graduate and undergraduate class schedules in Oasis as directed by the Chair, to include structured sections, directed research (graduate and undergraduate), thesis, and dissertation sections.
Performs other duties as assigned
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with six years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
PREFERRED:
College degree within the liberal arts or business. Practical and related experience may substitute.
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number:
Posting Date: 01/10/2025
Posting End Date: 01/24/2025
How to Claim Veteran's Preference:
This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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