Administrative Assistant (Administrative)
Job description:
Are you ready for your next challenge? Would you like to be part of a non-profit team whose passion and purpose are to provide job skills training, a compassionate culture, and employment opportunities for disabled veterans and other people with disabilities?
The Administrative Assistants responsibility is to ensure the office operates efficiently and smoothly and to liaise between inter-office departments. The Administrative Assistants must be creative and enjoy working within a small, entrepreneurial environment that is mission- and results-driven. The ideal teammate is highly organized, detail-oriented, self-motivated, and has strong written and verbal communication skills.
Responsibilities:
- Performs receptionist duties: greet visitors and answer and direct phone calls.
- Provides administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
- Provides a bridge for smooth communication between internal departments, demonstrating leadership to maintain credibility, trust, and support.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on completing projects, often with deadline pressures.
- Ensures all project-related information/updates, reoccurring tasks, and new assignments are entered into the team management application.
- Manages office supplies inventory and places orders as necessary.
- Act as administrator on vendor accounts and assist other departments using the accounts when needed.
- Receives and sorts incoming mail and deliveries and manages outgoing mail.
- Identify opportunities for process and office management improvements and ensures processes are implemented appropriately.
- Other duties as assigned.
Qualifications for Administrative Assistant
- Bachelor's degree in business administration, communications, or a related field preferred.
- 1-3 years of work experience in an administrative/office management role.
- Must have exceptional attention to detail.
- Strong organizational and time management skills, and ability to prioritize.
- Excellent communication and interpersonal skills.
- Advanced problem-solving skills and analytical abilities.
- Be able to pass a background check and screening requirements as required by contract and company standards.
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.
About the Company:
Since 2001, Mavagi Enterprises, Inc. has been providing its customers with the unique opportunity to employ a social enterprise that provides cleaning and ground maintenance services, as well as other meaningful job opportunities. Our company aims to provide opportunities to people with disabilities in order to assist them in overcoming barriers that limit their potential. With a vision to continue to be a respected employer of people with disabilities and vendor of choice in the markets we serve by cultivating an exceptional service-driven company that is committed to excellence and quality. Our values are to act with integrity at all times; to know our responsibilities as leaders; to create an environment where all associates are valued and respected; and to make ethical decisions while acting responsibly, ethically, and compliantly.
Mavagi Enterprises, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law
