Oregon Episcopal School
Upper School and Front Desk Administrative Assistant (Administrative)
Oversee daily operational needs for the Upper School program.
Collaborate with the other administrative assistant to schedule, plan, and implement US projects and events, including Graduation, off-campus trips, meetings, and special assemblies.
Collaborate with other divisional admin assistants on the All School Calendar.
Maintain an appointment calendar for the Head of US, and coordinate meeting and appointment requests for other administrators and department chairs.
Coordinate our substitute teacher process.
Work with HR to update job descriptions, create job requisitions, post jobs to the OES website and other various platforms, and keep track of all jobs that are posted and removed.
Be the final read for all outgoing communications from the US administration.
Receives, directs, and assists all visitors and callers to the Main Upper School building and Upper School office.
Maintain a daily log for attendance and coordinate with the US Attendance team.
Document visitors and transfer voicemails to appropriate extensions.
Coordinate incoming and outgoing daily mail. Maintain postage meter.
Manage paperwork and schedules in the hiring process for new faculty and staff.
Attend and support divisional meetings, as needed.
Support the collection, scanning, and tracking of all student forms, both digital and hard copy (emergency contact, trips, add/drop, driver, etc).
Manage and maintain student files in the school database, including sending and requesting transcripts.
Manage inventory of office supplies.
Contact maintenance for facilities requests and repairs; contact custodial for cleaning needs, supplies, and emergency spills.
Communicate with emergency personnel, notify appropriate staff, direct emergency responders, and communicate to staff when emergency vehicles are on campus.
Annually update and distribute the telephone extension list.
Engage fully in school-wide DEI developmental activities.
Assist in the annual update of the All-School Handbook.
Perform other duties as assigned.